2023-24 Meal Plan Contract

This contract is between you (“plan participant”) and IU Dining on behalf of The Trustees of Indiana University (“University”). Plan participant’s acceptance of the terms of this contract is indicated electronically below. If plan participant is under 18 years of age, this contract will not be effective unless their parent or guardian agrees to its terms by submitting the electronic agreement.

Dates

1. Contract Period:
   1. Academic Year: August 13, 2023 – May 3, 2024
   2. Fall Semester: August 13, 2023 – December 15, 2023
   3. Spring Semester: January 1, 2024 – May 3, 2024
2. Date Rates Finalized for Meal Plans: The Board of Trustees-approved rates, to which the plan participant is hereby agreeing, will be posted on the IU Dining website in May 2023.
3. Meal Plan Refund deadline:
   1. Fall Semester: September 30, 2023
   2. Spring Semester: February 29, 2024
   3. See details of meal plan refunds below.
4. Meal Plan Change deadline:
   1. Fall Semester: September 30, 2023
   2. Spring Semester: February 29, 2024
   3. See details of meal plan changes below.

1. "Contract Term" means either August 13, 2023 – May 3, 2024, August 13, 2023 – December 15, 2023, or January 1, 2024 – May 3, 2024, depending on the meal plan purchased, as follows:
   1. The Contract Term for required meal plans, as identified herein, is August 13, 2023 – May 3, 2024 unless the plan participant has a spring or fall only housing contract. If the plan participant has a fall only housing contract, the Contract Term is August 13, 2023 – December 15, 2023. If the plan participant has a spring only housing contract, the Contract Term is January 1, 2024 – May 3, 2024.
   2. The Contract Term for optional meal plans, as identified herein, is August 13, 2023 – May 3, 2024, August 13, 2023 – December 15, 2023, or January 1, 2024 – May 3, 2024, depending on the specific meal plan purchased.
   3. IU Dining provides food service during academic sessions with reduced hours and locations during times when in-person classes are not in session.
   4. Dining service, including where and how it will be offered, is subject to the sole discretion of the University.
   5. Due to health and safety guidance adopted by the University and/or Residential Programs and Services (RPS), RPS may limit the occupancy of dining locations, limit the amount of time dining patrons may spend within dining locations, or make other operational adjustments needed related to health and safety concerns (e.g., grab and go meals).
2. "Cancellation Date" means:
   1. If plan participant is required to have a meal plan and have cancelled their housing contract, or if your housing contract is cancelled by the University,
      1. the earlier of the date plan participant housing access is removed and/or complete Checkout, or
      2. if plan participant never occupies their unit or if they vacate their unit and do not notify the assignment office in writing, the Cancellation Date is the day the assignment office learns the assigned unit is vacant.
   2. If plan participant is not required to have a meal plan, the Cancellation Date is the date they submit a request to cancel their meal plan.
3. “Cancellation Effective Date” means the date plan participant enrollment in the plan ends.
4. “First Time Resident” means a resident in the RPS Residence Halls who has never contracted to live in an RPS housing location for an academic year or spring semester prior to the start date of this contract.
5. “IU Dining website” means https://www.dining.indiana.edu.
6. “AYCTE Dining Halls” means dining locations where an All-You-Care-To-Eat option is available.
7. All dining location(s) are listed on the IU Dining website, which website and available options may be updated or modified at the sole discretion of the University.
8. “Meal Scan” means a component of select meal plans. It allows entry into AYCTE Dining Halls. One meal scan is equivalent to one entry.
   1. Meal scans can be used in one of two ways:
      1. for a dine in meal at AYCTE Dining Halls
      2. as a carry out (To-Go) from select AYCTE Dining Halls as defined on the IU Dining website.
   2. Meal scans are for the exclusive use of the plan participant and are not transferable. Meal scans cannot be used for any other individual under any circumstance.
9. “Meal Exchange” means a component of select meal plans.
   1. A meal exchange can be used for a guest meal at AYCTE Dining Halls or at select retail dining locations for select menu items as determined by the University.
   2. Dining locations accepting meal exchanges are listed on the IU Dining website.
   3. Meal exchanges are reset weekly on Sunday at 12:00 AM.
10. “Dining Dollars” means a component of select meal plans and can be used to buy snacks, beverages, convenience store items or extra meals in any of the Dining Locations.
    1. Dining Dollars can be used by the plan participant at any Dining Location.
    2. Dining Dollars carry over from fall to spring semester but expire at the end of the academic year.
    3. Additional Dining Dollars may be added to any plan with Dining Dollars in $5 increments, and a minimum of $25 per addition. Dining Dollars can be added via the IU dining website.
    4. Unused Dining Dollars are forfeited at the end of the academic year, or on May 3, 2024.

In consideration for contracted dining services, plan participant agrees to pay IU Dining the rates specified for the selected meal plan, as announced, or as they may be adjusted by, the Indiana University Board of Trustees. The Board of Trustees-approved rates, to which the plan participant is hereby agreeing, will be posted on the IU Dining website in May 2023. For purposes of guidance only, specific meal plan rates and fees for the previous academic year will be available on the IU Dining Website until the 2023-24 rates are posted.

Meal plans can be accessed by the plan participant, and only the plan participant, by presenting the plan participant’s CrimsonCard ID card at a dining location. The types of meal plans available for purchase are outlined below. First Time Residents are required to purchase a Required Meal Plan. Non-First Time Residents are eligible to purchase a Required Meal Plan or an Optional Meal Plan.

1. IU 7-Day Max – The plan includes three components:
   1. Meal Scan(s) – an unrestricted number of scans at AYCTE Dining Halls during hours of operation seven days per week. A 20 minute re-entry delay is enforced between visits to AYCTE Dining Halls. Unused meal scans do not carry over from day to day or week to week.
   2. Meal Exchanges - 5 per week;
   3. Dining Dollars - $450/semester.
2. IU 7-Day Expanded – The plan includes three components:
   1. Meal Scan(s) – an unrestricted number of scans at AYCTE Dining Halls during hours of operation seven days per week. A 20 minute re-entry delay is enforced between visits to AYCTE Dining Halls. Unused meal scans do not carry over from day to day or week to week.
   2. Meal Exchanges - 4 per week;
   3. Dining Dollars - $250/semester.
3. IU 7-Day Classic – The plan includes three components:
   1. Meal Scan(s) – an unrestricted number of scans at AYCTE Dining Halls during hours of operation seven days per week. A 20 minute re-entry delay is enforced between visits to AYCTE Dining Halls. Unused meal scans do not carry over from day to day or week to week.
   2. Meal Exchanges - 3 per week;
   3. Dining Dollars - $50/semester.

1. Meal Scan 25 – The plan includes two components:
   1. Meal Scan(s) - 25 scans per semester to dine-in at AYCTE Dining Halls during hours of operation. Unused scans are forfeited at the end of the plan participant’s Contract Term.
   2. Dining Dollars - $25/semester.
2. Meal Scan 125 – The plan includes two components:
   1. Meal Scan(s) - 125 scans per semester to dine-in at AYCTE Dining Halls during hours of operation. Unused scans are forfeited at the end of the plan participant’s Contract Term.
   2. Dining Dollars - $200/semester.

Plan participant may only change a meal plan to another eligible plan prior to September 30, 2023 for the Fall Semester and prior to February 29, 2024 for the Spring Semester (“Meal Plan Change deadline date”). Plan participants are limited to one change per semester. No changes will be allowed after the Meal Plan Change deadline date.

Plan participant may only receive a meal plan refund prior to September 30, 2023 for the Fall Semester and prior to February 29, 2024 for the Spring Semester (“Meal Plan Refund deadline date”). No refunds will be provided after the Meal Plan Refund deadline date.

Cancellation fees are set forth below.

1. Irrespective of the meal plan type, a cancellation fee will not be assessed for a given Contract Term upon receipt of appropriate documentation for the following reasons:
   1. The official date of cancellation is prior to the official date of first move in;
   2. A student is called to active military duty;
   3. A student withdraws from IUB for medical reasons;
   4. A student is participating in an IU academically sponsored program located outside of the Bloomington area (e.g., study abroad, student teaching, internship).
2. Required Meal Plan Cancellation and Fees
   1. If plan participant moves out of the residence halls, but remains enrolled, they may choose to retain their meal plan through the Contract Term.
   2. If plan participant chooses to cancel, they may request to cancel this contract online on the IU Dining website. If plan participant is unable to complete this process online, contact IU Dining for assistance.
   3. Plan participant is responsible for meal plan charges through the Cancellation Date.
   4. Cancellation fees are set forth below.
      1. If plan participant requests to cancel their meal plan prior to the first move in date of the semester there is no cancellation fee.
      2. If plan participant cancels after the first day of move-in, but before the first day of classes, they will be charged a daily rate and for Dining Dollars used through the Cancellation Date or the Cancellation Effective Date, whichever is later.
      3. If plan participant cancels between the first day of class and the semester Meal Plan Refund deadline date defined above, they will be charged a daily rate, for Dining Dollars used, plus a 20% cancellation fee on the full cost of the meal plan.
3. Optional Meal Plan Cancellation and Fees
   1. IU 7-Day
      1. If plan participant requests to cancel their meal plan prior to the first move in date of the semester there is no cancellation fee.
      2. If plan participant cancels after the first day of move-in, but before the first day of classes, they will be charged a daily rate and for Dining Dollars used through the Cancellation Date or the Cancellation Effective Date, whichever is later.
      3. If plan participant cancels between the first day of class and the semester Meal Plan Refund deadline date defined above, they will be charged a daily rate, for Dining Dollars used, plus a 20% cancellation fee on the full cost of the meal plan.
   2. Meal Scan 25 or 125 Plan
      1. If plan participant requests to cancel their meal plan prior to the first move in date of the semester there is no cancellation fee.
      2. If plan participant cancels after the first day of move-in, but before the first day of classes, they will be charged for meal scans used and for Dining Dollars used through the Cancellation Date or the Cancellation Effective Date, whichever is later.
      3. If plan participant cancels between the first day of class and the semester Meal Plan Refund deadline date defined above, they will be charged for meal scans used, for Dining Dollars used, plus a 20% cancellation fee on the full cost of the meal plan.

1. Plan participant may purchase a meal plan online with bursar billing or credit card.
2. All cancellation fees referenced in this contract will be billed to plan participant’s bursar account.
3. If plan participant elects to pay for a meal plan through bursar billing, plan participant agrees to make payments according to the bursar's posted schedule. Plan participant agrees that failure to make required payments does not relieve the obligations and duties of this contract. Past due balances on any part of plan participant’s bursar account, including charges associated with this contract, are subject to the bursar's posted late fees.
4. Failure to pay meal plan charges may result in the suspension of plan participant’s dining privileges until the account is paid in full.
5. Plan participant is responsible for reporting a lost or stolen CrimsonCard to the CrimsonCard Office. Plan participant will be responsible for all purchases made with plan participant’s CrimsonCard until the time the plan participant’s CrimsonCard is reported lost or stolen to the CrimsonCard Office.
6. In the event that the CrimsonCard ID picture does not match the person presenting the Crimson Card, the card may be confiscated and reported to Office of Student Conduct.
7. Plan participant agrees to pay all reasonable costs and expenses, including attorney's fees, court filing fees, collection agency fees, etc., incurred by the University in enforcing this contract.
8. The failure of IU to exercise its options under this contract does not constitute a waiver or relieve plan participant from remaining obligations and duties under this contract.
9. IU reserves the right to make other operational adjustments related to any campus or university closure or suspension of classes on campus. Any such operational adjustment does not constitute a cancellation of this contract.